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4 Sample Email to College Admissions Office

Here are 4 templates for a sample email to send to a college admissions office to get answers to your specific questions.

The college application process is an exciting time for high school students, and anyone else ready to take the next step in their education.

While exciting, it can also be incredibly confusing and stressful. Luckily you don’t have to face this process alone.

College admission officers are ready to help answer any questions that you may have. 

There are many different reasons why you would want to contact the office of admissions for the college that you are hoping to attend.

In today’s post I’m going to share the most common reasons you may want to reach out to an admissions officer.

Not only that, but you’ll also get a sample email for each situation so that you know exactly what to send them. Let’s get started.

How The Admissions Office Can Assist You

If you are feeling overwhelmed by the countless amount of schools, majors, and everything in-between, the admissions office can help you through it all. 

They Help You Decide If The School Is Right For You

Conversations that you have with an admissions officer can oftentimes be the deciding factor when it comes to choosing the university you will attend.

Emailing an officer can be a great final step as you get a better idea about the academics, student life, and career prep that a college offers. If you determine the school is a right fit for you you can continue through the admissions process.

They Help You Complete Any Application Steps

The college application process can be a tedious one. You’ve got the application itself, then transcripts, SAT scores and ACT scores, FAFSA, etc..

It can be easy to miss steps if you aren’t sure what to look out for.

College admissions counselors are there for you if you need help with your application, need to check the status of your application, or have specific questions about the process.

They Help You Choose A Major

Maybe you’ve decided on a particular school, submitted the application before the application deadline, and are making your way swimmingly through the admissions process.

What could you possibly still need help with from the college admissions office then? 

Another way admissions counselors help prospective students is by helping them decide on a major.

Whether you are trying to decide between a few different programs, or you have no idea what major to choose, they can help you. They’ll talk with you about your career goals and suggest some programs that would best suit your ambitions.

4 Sample Email to College Admissions Office – Templates To Use

We’ve arrived at the email templates. Here are some scenarios in which you may find yourself wanting to talk to an admissions officer. Let me know in the comments of any other questions you may email them about. 

Extracurricular Activities Inquiry

Dear _____ (Counselor Name),

My name is ______ and I am currently a senior at _________ (your high school). I’m considering attending ______ (the university you are emailing) next fall, but I am still unsure about a few things. 

At my current school I’m heavily involved in extracurricular activities like _____, ______, and ______ (list any activities you are a part of). I’d love to join the college chapters of those organizations. Does _______ (the university) have a chapter of any of those organizations? What other clubs are available to join on campus? I look forward to hearing from you soon!

Have a great day!

________ (Your name)

First Generation College Student Needing Assistance

Good Morning _____ (Counselor Name),

My name is ______ and I am currently a senior at _________ (your high school). I’ve applied to be a student at your school in the fall of next year. I will be a first generation college student, so the college application process is unfamiliar and confusing to me. I could really use some help understanding what next steps need to happen. Could I schedule a call or meeting with you to get clear on what I need to do?

Have A Great Day!

________ (Your name)

Following up About Letters of Recommendation

Hello _____ (Counselor Name),

My name is ______ and I am currently a senior at _________ (your high school). I’ve applied to be a student at your school in the fall of next year. I am emailing you today to verify that you received the letters of recommendation that my teachers sent in. They all have said that they have sent them in, but I just wanted to double check with the university as well. 

Have A Great Day!

________ (Your name)

Which major should I choose?

Hello _____ (Counselor Name),

My name is ______ and I am currently a senior at _________ (your high school). I’ve applied to be a student at your school in the fall of next year. I’m excited to further my education, but with so many options, I have no idea what major to choose. I know that you offer campus visits. During these visits do you go over the different major options? Is there time to go over my options with someone as well? Looking forward to hearing back from you!

Have A Great Day!

________ (Your name)

Using an email template can help ease your mind about what to say to professionals as a prospective college student.

4 Email Tips To Keep In Mind Before You Send A Sample Email to College Admissions Office

You’re almost ready to send out that email. Before you do, here are some tips to keep in mind. We want to make a good impression after all, right? 

Remember Your Greeting And Sign Off

You don’t want to go straight into the question/message. A proper greeting is a must when emailing any professional. If possible, try to reach out to a specific counselor and get their contact information so that you can address them by their name.

You also want to sign off your email in a professional and polite tone as well. Saying something like “Looking forward to hearing from you soon” or “Have a great day,” are a great place to start. Don’t forget to sign off with your full name, not just your first name.

Use Professional Language

Remember that you are sending an email to a professional, not a text message to a friend. Therefore you want to make sure your language is polite and professional.

It can be a good idea to read over it a few times if you are unsure of the tone of the email. Make sure that the tone is reflected in the subject line as well, because that is the first impression you’ll give off.

Proofread Your Email Before Sending It To Check For Typos And Grammar Mistakes

Typos and grammar mistakes happen, which is why it’s always a good idea to proofread even your emails. You’ll feel better knowing that you prevented any obvious mistakes if you take that extra time to look over your email before sending it to the admissions office.

Now you have all the tools that you need to send that email with confidence to the admissions office. Congratulations on continuing on your education journey.

You’re one step closer to attending the school you’ve worked so hard to get into. What other questions do you have about the college prep process? Let me know in the comments.

Don’t Ask Questions You Can Easily Find the Answer To

When emailing the college admissions office, don’t ask questions you can easily find the answer to like questions about the acceptance rate, how to submit your high school transcripts or where to go for financial aid.

Ask more nuanced questions about the admission process or a specific program that you cannot easily locate the answer to on a website without talking to a person.

If You Don’t Hear Back…

Suppose you don’t get a response within a few days and your email is urgent? We suggest calling.

If you have more time to get an answer, send a follow-up email to touch base on your question.

In Summary: Sample Email To College Admissions Office

Most college admissions officers are more than willing to help you and potential students. The best way to get in contact with them is to find their email address on your school’s website. If you can’t find it, try calling a phone number you find and asking to be pointed in the first direction.

It’s never too early in life to take control of what you can and increase your chances of getting into the school of your dreams.

Good luck!

About the Author

Kelly Clark

Kelly graduated from Liberty University with a degree in Advertising and Public Relations and a minor in Journalism. Even though it took her a little while to find her career path, she was always meant to be in Communications. She remembers writing poems and songs when she was a little girl and pitching to my parents the reasons why I should have a cell phone when I was a teenager. She currently has a blog ( where she talks about her weight-loss journey, mental health and personal development. Her hope is to encourage and inspire readers and let them know they are not alone. Reading blog posts like that are what helped her in tough times and she wants to pay it forward. She loves dance fitness, listening to music, and creating layouts in her bullet journal. She's a big fan of planning, especially when cute notebooks and pens are involved. Her dream job has changed so much over the years; right now she'd love to co-own a dance studio.