When you’re building a brand, running a startup, or even just managing your first “big” job, procurement might not be top of mind. But here’s the truth: nothing moves without it. Whether you’re ordering supplies, hiring freelancers, or trying to track spending across a growing team, procurement keeps your business engine running smoothly.
In 2025, procurement is more than just purchase orders and spreadsheets. It’s about smart sourcing, budgeting in real-time, supplier accountability, and having the right tools to help you work smarter, not harder. And thankfully, the right platforms can take a lot of stress off your plate.
Here are five procurement tools worth checking out this year, each with its own strengths, depending on where you are in your business journey.
1. Scanmarket – Best Overall for Streamlined Control
If you’re looking for an all-in-one platform that doesn’t require a PhD (or a full IT department) to set up, Scanmarket is a solid choice. It’s cloud-based, intuitive, and designed to give you end-to-end control over sourcing, contracts, and suppliers, all in one clean dashboard.
What makes it stand out? The learning curve is low, which means you can get your team up to speed fast. And its modular design lets you add on what you need, when you need it. For entrepreneurs or lean operations, that flexibility is gold.
2. Onventis – Best for Growing Mid-Sized Teams
If your business has graduated from “just winging it” to needing real systems (but you’re not quite a mega-corp), Onventis is a great middle ground. It brings big-business features like spend control, contract tracking, and supplier communication into a manageable, user-friendly platform.
You can easily build approval workflows, keep tabs on contracts, and track budgets without feeling like you need a finance degree. It’s especially great for teams that juggle multiple roles, like running ops while also handling hiring or marketing.
3. Kodiak Hub – Best for Supplier Transparency and Risk Management
Procurement isn’t just about placing orders, it’s about who you’re buying from, too. Kodiak Hub focuses on supplier performance, pulling in ESG metrics, compliance history, and even external data so you’re not relying only on what a vendor says.
If your brand values sustainability, ethics, or supply chain transparency — or if you’re sourcing internationally — this platform gives you the real-time insights to make informed, values-aligned decisions. Think: less guessing, more accountability.
4. Graphite – Best for Freelance and Service Procurement
If your company relies on contractors like developers, creatives, consultants, or marketers, Graphite is your go-to. Instead of managing endless email threads and contracts manually, it helps you find, vet, onboard, and pay freelancers with ease.
It also handles compliance and contracts (so you don’t have to Google “independent contractor agreement template” at midnight). If your procurement overlaps with HR or departmental hiring, Graphite makes the process seamless without the restrictions of traditional gig platforms.
5. PayEm – Best for Budgeting and Spend Control
PayEm isn’t your average sourcing tool. It’s designed to help you control spending before it happens. With built-in approval workflows, budget rules, and integrations with platforms like QuickBooks and NetSuite, it’s perfect for startups and small teams who want control without clunky ERP systems.
It’s lightweight, easy to use, and ideal for finance and ops teams working closely together. You can empower department leads to make smart requests without blowing the budget.
Final Thoughts
There’s no “perfect” procurement tool for every business and that’s okay. Whether you’re a solo founder, part of a growing team, or managing multiple roles at once, what matters is having software that supports you.
Tools like Scanmarket offer a clean, all-around solution. But if you’re in the scaling phase, managing freelancers, or trying to get ahead of budget chaos, there’s a tool here to fit your needs.
What tools are helping you build your business in 2025? Let us know in the comments — we’re all about sharing what works!